18 best task management software tools for agile teams in 2025

Imagine juggling multiple tasks, looming deadlines, and a dispersed team. Without an effective system to manage these responsibilities, projects can quickly become chaotic. This is where task management software becomes indispensable. 

In this article, we'll explore the essential features to consider when choosing a task management tool, highlight top software options for 2025, and provide guidance on selecting the right solution to enhance your team's productivity and collaboration.

What is a task management tool?

A task management tool is a digital platform that helps individuals and teams organize, prioritize, and track tasks. It allows users to create tasks, assign them to team members, set deadlines, and monitor progress. These tools often include features like task categorization, collaboration (comments and file sharing), scheduling, and progress tracking. They help teams stay organized, improve communication, and ensure that work is completed on time.

Key Features to Consider when choosing Task Management Tools: 

• Task Creation and Assignment: Enables users to create tasks, assign them to team members, and set clear deadlines.

• Prioritization and Scheduling: Allows for setting task priorities and scheduling to manage workloads effectively.

• Collaboration Tools: Facilitates communication through integrated channels, file sharing, and real-time updates.

• Integration Capabilities: Connects seamlessly with other software like calendars, email clients, and project management tools.

• Reporting and Analytics: Provides insights into progress, productivity metrics, and generates comprehensive reports.

Top 18 Task Management Tools for teams in 2025

Effective task management is crucial for teams aiming to enhance productivity and streamline workflows. Below is a curated list of 20 leading task management tools in 2025, each accompanied by its target user groups, available platforms, a brief description, and pros and cons.

Here is a quick view of these task management tools:

PS: Free trial availability is subject to change; it's advisable to check the official websites for the most current information.

1.ClickUp

Best For: Teams seeking a highly customizable and feature-rich task management solution.

Available Platforms: Web, iOS, Android, macOS, Windows, Linux.

ClickUp is an all-in-one task management platform designed to centralize work processes. It offers a comprehensive suite of features, including task creation, goal setting, document management, and real-time collaboration. Users can customize views and workflows to align with their specific needs, making it adaptable to various industries and team sizes.

Pros:

• Extensive customization options.

• Robust integration capabilities.

• Comprehensive feature set covering multiple aspects of work management.

Cons:

• Steeper learning curve due to the abundance of features.

• May be overwhelming for users seeking a straightforward task management tool.

2.Mockplus Cloud

Best For: Design, product, and development teams requiring integrated task and design management.

Available Platforms: Web

Mockplus Cloud is a collaborative design and task management platform tailored for design, product, and development teams. It facilitates creating, assigning, tracking, and managing design tasks, directly linking them to specific design projects and individual pages. Team members can share task links, allowing recipients to review specific project tasks and provide feedback promptly.

Pros:

• Seamless integration with design projects for efficient collaboration.

• Facilitates prompt feedback with easy task sharing.

Cons:

• Primarily focused on design-related tasks; may not suit non-design teams.

3.Teamwork

Best For: Client service teams requiring robust project management and time tracking features.

Available Platforms: Web, iOS, Android, macOS, Windows.

Teamwork is a project management software designed to help teams collaborate efficiently, especially those working with clients. It offers features like task management, time tracking, and billing, enabling teams to manage projects from inception to completion. Teamwork's client-focused functionalities make it ideal for agencies and service-based businesses that need to keep clients informed and projects on track.

Pros:

• Comprehensive client management features.

• Integrated time tracking and billing.

• Customizable dashboards and templates.

Cons:

• May be feature-rich for small teams with simple workflows.

• Higher pricing tiers for advanced functionalities.

4.Notion

Best For: Teams and individuals looking for a versatile workspace combining note-taking, task management, and collaboration.

Available Platforms: Web, iOS, Android, macOS, Windows.

Notion is an all-in-one workspace that integrates note-taking, task management, and collaboration features. Users can create customizable pages and databases to organize information, manage projects, and collaborate with team members. Its flexibility allows it to serve various purposes, from personal planning to complex team workflows, making it a popular choice for diverse user groups.

Pros:

• Highly customizable and adaptable to various use cases.

• Supports real-time collaboration.

• Rich media support, including embedding files and links.

Cons:

• Can be overwhelming for users preferring a more structured approach.

• Offline access is limited.

5.Zoho Projects

Best For: Teams seeking a comprehensive project management solution with strong collaboration tools.

Available Platforms: Web, iOS, Android.

Zoho Projects is a cloud-based project management software that helps teams plan, track, and collaborate on projects. It offers features like Gantt charts, time tracking, and issue management, providing a holistic view of project progress. Integration with other Zoho applications and third-party tools enhances its functionality, making it suitable for various business needs.

Pros:

• Comprehensive project planning and tracking tools.

• Seamless integration with the Zoho ecosystem.

• Affordable pricing with a free plan available.

Cons:

• The interface may feel dated compared to newer tools.

• Customization options are limited in lower-tier plans.

6.MeisterTask

Best For: Teams seeking an intuitive, Kanban-style task management tool.

Available Platforms: Web, iOS, Android, macOS, Windows.

MeisterTask is a task management tool that utilizes a Kanban-style board to help teams visualize and manage their workflows. It supports collaboration through features like task comments, file attachments, and real-time notifications. MeisterTask's clean design and ease of use make it suitable for teams looking for a straightforward solution to organize their tasks and projects.

Pros:

• User-friendly interface with a focus on simplicity.

• Real-time collaboration features.

• Integration with popular tools like Slack and GitHub.

Cons:

• Limited advanced features for complex project management.

• Customization options are somewhat

7.Wrike

Best For: Medium to large teams needing detailed project tracking and reporting.

Available Platforms: Web, iOS, Android, macOS, Windows.

Wrike is a robust project management tool that offers features like Gantt charts, time tracking, and workload management. It provides advanced reporting and analytics capabilities, allowing teams to gain insights into project progress and productivity. Real-time collaboration features facilitate communication and coordination among team members.

Pros:

• Comprehensive project tracking and reporting tools.

• Real-time collaboration and document sharing.

• Customizable dashboards and workflows.

Cons:

• May require time to fully utilize all features effectively.

• Pricing can be high for smaller teams.

8.Smartsheet

Best For: Teams requiring a spreadsheet-like interface for project management.

Available Platforms: Web, iOS, Android.

Smartsheet is a dynamic work management platform that combines the familiar interface of spreadsheets with robust project management capabilities. It enables teams to plan, track, and manage projects in real-time, offering features such as Gantt charts, file sharing, and workflow automation. Smartsheet's flexibility allows it to adapt to various industries and use cases, making it a versatile tool for organizations seeking a customizable solution.

Pros:

• Familiar spreadsheet-like interface.

• Real-time collaboration and sharing.

• Extensive integration options with other tools.

Cons:

• May have a learning curve for users not comfortable with spreadsheets.

• Advanced features can be expensive.

9.Microsoft To Do

Best For: Individuals and small teams seeking a simple task management tool.

Available Platforms: Web, iOS, Android, Windows.

Microsoft To Do is a cloud-based task management application that helps users organize their day-to-day activities. It allows for the creation of to-do lists, setting reminders, and tracking deadlines. Integration with other Microsoft products, such as Outlook and Teams, enhances its functionality within the Microsoft ecosystem. Its straightforward design makes it suitable for personal use and small team collaborations.

Pros:

• Seamless integration with Microsoft Office Suite.

• User-friendly interface.

• Free to use with a Microsoft account.

Cons:

• Lacks some advanced features found in other task management tools.

• Limited collaboration features compared to more robust platforms.

10.Basecamp

Best For: Teams looking for a simple, all-in-one project management and communication tool.

Available Platforms: Web, iOS, Android, macOS, Windows.

Basecamp is a project management and team communication software that consolidates tools like to-do lists, file sharing, and message boards into one platform. Its user-friendly interface facilitates team collaboration and keeps all project-related information in a centralized location. Basecamp is particularly beneficial for teams that prefer a straightforward approach to project management without the complexity of more feature-rich tools.

Pros:

• All-in-one solution for project management and communication.

• Flat-rate pricing regardless of team size.

• Easy to set up and use.

Cons:

• May lack some advanced features required by larger organizations.

• Limited customization options.

11.ProofHub

Best For: Teams needing a centralized platform for project planning, collaboration, and tracking.

Available Platforms: Web, iOS, Android.

ProofHub is a project management and team collaboration software that provides tools for planning, organizing, and delivering projects. It includes features like task management, time tracking, and file proofing, allowing teams to streamline their workflows. ProofHub's centralized platform helps in keeping all project-related information accessible, facilitating better communication and efficiency.

Pros:

• Comprehensive project management features.

• Real-time collaboration tools.

• Customizable workflows and roles.

Cons:

• Limited integrations compared to other tools.

• The interface may feel dated to some users.

12.Nifty

Best For: Teams seeking to combine project management with team communication.

Available Platforms: Web, iOS, Android, macOS, Windows.

Nifty is a project management tool that aims to reduce project development cycles and improve team productivity by combining collaboration, communication, and automation. It offers features like task management, milestone tracking, and direct messaging, providing a unified workspace for teams. Nifty's integration capabilities with other tools make it adaptable to various workflows and team needs.

Pros:

• Integrated chat for team communication.

• Milestone tracking to monitor project progress.

• Multiple project views (Kanban, List, Timeline).

Cons:

• Some advanced features are limited to higher-tier plans.

• Newer tool with a smaller user community.

13.Quire

Best For: Teams looking for a hierarchical task management system to handle complex projects.

Available Platforms: Web, iOS, Android.

Quire is a collaborative task management tool that allows teams to plan and organize tasks in a tree-like structure. This hierarchical approach helps in breaking down complex projects into manageable components. Quire supports real-time collaboration, making it easier for teams to work together and track progress. Its minimalist design focuses on essential features, providing a clutter-free environment for task management.

Pros:

• Unique tree-structure for task organization.

• Real-time collaboration and updates.

• Clean and intuitive user interface.

Cons:

• Limited integrations with third-party apps.

• Lacks some advanced project management features.

14.Paymo

Best For: Small to medium-sized businesses needing project management with integrated time tracking and invoicing.

Available Platforms: Web, iOS, Android, macOS, Windows.

Paymo is a work management software that combines project management, time tracking, and invoicing functionalities. It enables teams to manage projects from planning to payment, providing tools to assign tasks, monitor work hours, and bill clients. Paymo's comprehensive feature set makes it suitable for businesses that require an all-in-one solution to streamline their operations.

Pros:

• Integrated time tracking and invoicing.

• Detailed project planning and task management.

• User-friendly interface with a shallow learning curve.

Cons:

• Advanced features may be unnecessary for very small teams.

• Limited customization options for invoices.

15.Scoro

Best For: Professional service firms needing an all-in-one business management solution.

Available Platforms: Web, iOS, Android.

Scoro is a comprehensive business management software designed for professional service firms. It combines project management, billing, CRM, and reporting features into a single platform. Scoro enables teams to manage their entire workflow, from initial client contact to invoicing, providing a holistic view of business operations. Its robust reporting tools offer insights into financial performance and project efficiency.

Pros:

• All-in-one solution for business management.

• Advanced reporting and analytics.

• Customizable dashboards and KPI tracking.

Cons:

• Higher price point compared to other tools.

• May be too complex for small teams or simple projects.

16.Todoist

Best For: Individuals and teams seeking a simple yet powerful task management app.

Available Platforms: Web, iOS, Android, macOS, Windows, browser extensions.

Todoist is a task management application that helps users organize and prioritize their tasks. It offers features like due dates, labels, and priority levels, allowing users to customize their to-do lists. Todoist's clean interface and cross-platform availability make it a popular choice for personal use and team collaboration. Its productivity tracking features provide insights into task completion patterns.

Pros:

• Simple and intuitive design.

• Cross-platform synchronization.

• Supports natural language input for task creation.

Cons:

• Limited project management features.

• Some advanced features require a premium subscription.

17.Asana

Best For: Teams needing a comprehensive task and project management solution with robust tracking capabilities.

Available Platforms: Web, iOS, Android.

Asana is a versatile project management tool that enables teams to plan, organize, and track work. It offers features like task assignment, deadline setting, and progress monitoring through various views such as lists, boards, and timelines. Asana's automation capabilities help streamline repetitive tasks, enhancing team efficiency and productivity.

Pros:

• Comprehensive feature set suitable for various project types.

• Multiple project views to accommodate different preferences.

• Robust integration ecosystem with other applications.

Cons:

• Can be complex for new users to navigate initially.

• Advanced features are available only in higher-priced plans.

Conclusion

Selecting the appropriate task management software is pivotal in enhancing productivity and ensuring seamless collaboration within teams. By assessing the features, pros, cons, and suitability of each tool, you can identify the solution that best aligns with your organizational needs and workflow preferences.